contract renewals and rent adjustments

This process eliminates the requirement for you to calculate your project’s own OCAF rent increase and submit an OCAF Worksheet to the contract administrator (CA) during amend rents years to obtain an OCAF rent increase.

The entire process, detailed below, can be completed within two weeks and can provide you with your rent increase in time to process your project's contract anniversary date.

1. If your project is eligible for an Auto OCAF rent increase, we will send you a letter advising you of your project’s new OCAF-increased rents, a new Exhibit A, and a request that you certify the accuracy of the debt service and non-Section 8 rent potential amounts used.  
2. Once you have accepted the Auto OCAF rent increase, you must complete and execute Form HUD-92458 Rent Schedule and return it to us with your signed certification within 10 days. 
3. We will then execute the HUD-92458 Rent Schedule and return to you. At that time, you will complete your Gross Rent Change through TRACS. 

​Please Note: For projects that receive utility allowances, you are still required to complete a Utility Analysis annually at the time of the annual rent adjustment. Please have this completed and submitted to us at least 150 days prior to your project’s contract anniversary date.

The Owner also has the option of selecting a budget-based adjustment in lieu of the OCAF adjustment. This will result in renewed funding at current rates.

If the Owner choses to not elect any of the above choices, the following information should be submitted to request a budget-based rent increase:

1. Cover letter summarizing reasons for needed rent increase and date increase will be effective. Provide description of physical condition of property and any improvements included in budget. Identify any proposed changes in services, equipment, or charges.
2. ​Budget worksheet
3. ​Brief justifications for any increase in expense line items of 5 percent or more. If income or expense was established at the prior annual period's actual or increase is less than $500, no explanation is required.
4. Copy of Notice to Tenants, if applicable
5. Executed copy of Owner's Certification Regarding Purchasing Practices and Reasonableness of Expenses
6. Energy Conservation Plan (see Chapter 12)​
7. Signed request to increase the monthly deposit for the Reserve for Replacement account. 
8. Utility allowance analysis, if applicable
9. Copy of Owner's Certification as to Compliance with 24 CFR Part 245s Review and Comment Procedures